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Obtain a Traditional Notarial Commission
Your traditional commission allows you to perform in-person notarizations. To obtain your traditional commission, follow these instructions from the Department of Licensing. After obtaining your commission, you must provide information about and upload a copy of it to your profile.
Obtain E&O Insurance Policy
While E&O insurance is highly recommended, it is only required for notaries working in an on-demand capacity. Notaries serving their own customers or in-house notaries may optionally upload their E&O insurance.
Generate a Digital Certificate in the Proof Platform
A digital certificate is an electronic credential that is used to digitally tamper seal notarized documents. Do not purchase it from another vendor as it will be provisioned after you verify your identity through an IAL2-Compliant Identity Verification on the Proof platform.
Proof Certificate pricing varies, but special promotional discounts are available into 2025.
Important: Make sure the name in your notary profile is identical to the name on your commission documentation. Differences between your profile name and the one in your documentation could delay issuance of your digital certificate.
Please note: Be prepared to provide a government-issued primary ID, a supplemental (secondary) ID, and a selfie to complete the IAL2-Compliant Identity Verification to obtain your digital certificate.
Generate an Electronic Signature and Notarial Seal in the Proof Platform
Your electronic signature and seal are used to sign and seal notarized documents. Do not purchase them from other vendors as they will both be freely provided to you by the Proof platform.
The information that you provide during onboarding will be used to automatically generate a seal that complies with the particular legal requirements of your state.
You will also create your signature during onboarding and are responsible to make sure that it matches your name as commissioned and your signature on file with the Department of Licensing.
Obtain Authorization to Perform Online Notarizations
To obtain authorization to perform online notarizations follow these instructions and obtain an electronic notary endorsement. Then, follow these instructions to add a remote notary endorsement.
If you have any questions, reach out to the Washington Department of Licensing at this email: notaries@dol.wa.gov
Please note: If you were already authorized to perform online notarizations prior to your application with Proof, you must inform the Department of Licensing that you are now using Proof.
Complete Proof Platform Certification
After you complete the steps outlined above, you will be sent a link to a course and assessment of your understanding of the Proof platform. You must complete the course and score 80% or higher on the assessment.
We are compliant with multiple industry recognized security standards including SOC 2 (Type 2), NIST, and WebTrust, and are certified to these frameworks by accredited third-party assessors. Additionally, we are also CCPA compliant.
Including but not limited to…
Will, trust, affidavit, power of attorney, loan agreement, loan modification
Bill of sale, title applications, title transfers, insurance, total loss claims
Notice of commencement, permits, lien waivers, contracts, easements
Living wills, medical directives, release of records, DNR orders
Travel consent forms, passport applications, customs forms
Application for delivery of mail through agent
Durable POA, court documents, releases, divorce agreements
Helocs, leases, rental agreements, deeds of trust, closing disclosures
Popular Documents to Notarize
How It Works
Getting a document notarized is easy. Simply upload your docs, verify your identity and you will be connected to a notary via an online meeting. Notaries on the Notarize Network are always online and available 24/7.
1. Upload or scan your document
Upload the full document (not just the signature page) as a .pdf or .docx file. Don't have the file saved? Use your mobile phone to scan and upload the document.
2. Create a Proof account
Your documents and transaction details will be securely stored in your account where you’ll also be able to initiate future notarizations and eSigns.
3. Verify your connection
A Wi-Fi enabled device with a camera is required for all notary meetings. Having a strong setup will ensure you’re set up for success.
4. Verify your identity
Proof uses identification verification technology to ensure a secure transaction. Answer a few questions about your past, take a photo of your ID, and we’ll confirm your identity in seconds.
5. Connect with a notary on a video call
Notaries typically get connected with signers in as little as 2 seconds and are available 24/7.
6. Access your completed document
View and share your signed documents anytime directly from within the Proof platform.
7. Download or send document to another person
Share your documents within seconds.
#1 Rated Online Notary Service
Trusted by thousands for life’s most important transactions, our platform’s notaries deliver exceptional service every day. With over 20,000 reviews and an average rating of 4.7/5 stars, here’s what our satisfied customers have to say about their experiences.
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Yes! Washington authorizes its notaries to perform online notarizations pursuant to Wash. Rev. Code Ann. § 42.45.280.
In addition, Washington recognizes online notarizations that are properly performed by notaries of other states. The applicable interstate recognition laws are Wash. Rev. Code Ann. §§ 42.45.090 & 64.08.020.
In order to complete an online notarization in Washington, you'll need the following:
- An original, unsigned document (Don't sign it before uploading! You must sign with the notary public).
- A computer, iPhone, or Android phone with audio and video capabilities.
- A valid government–issued photo ID. Please see acceptable forms of identification for notarization.
- A U.S. social security number for secure identity verification.
A single document can be notarized for $25 using Notarize. Each additional notary seal will cost $10 but most documents only require one. If you're a business, and need to send documents for customers to sign, head on over to the Notarize pricing page for our plans.
More than 88,000 Washington residents have completed fast and secure online notarizations through the Notarize Network. Thousands of customers trust the Notarize Network to complete their most important documents whether it's a home closing, loan agreement, affidavit, or power of attorney. Thousands of customers trust the Notarize Network every day to complete their most important documents whether it's a home closing, loan agreement, affidavit, or power of attorney.
Yes, all notaries on the Notarize Network can legally and securely notarize your Washington documents. The notary public will complete the online notarization in compliance with all commissioning state laws.
For Washington residents getting their personal documents notarized, online notarizations start at $25 per meeting + $10 per additional seal. For businesses executing a large volume of notarizations that also want one platform for online notarization, eSign and identity verification, learn more about pricing on Proof.com.
Signers from all 522 zip codes in Washington have used Notarize. Here's a collection of Washington counties and cities that use Notarize regularly.
For Notaries
Join thousands of other notaries who have created a successful business on our platform. Use digital tools to perform a notarization for your customer without leaving your home or office.
For Business
Notarize is powered by Proof, the leading identity verification platform for over 7,000 businesses. The Proof platform includes access to the world’s largest on-demand notary network and additional transaction management tools.
