Notaries public in Virginia can now apply to serve their communities as commissioned online notaries. This commission will allow you to complete electronic notarizations completely online through a secure, two-way video call.
How to Obtain Your Online Notarial Commission
Current Virginia notaries can apply to become an online notary public through the Secretary of the Commonwealth’s Office. You can find the application and its requirements here.
As of May 15, 2020, notaries must submit a request to the Secretary of the Commonwealth's Office to conduct remote notarizations. As part of this request, you will need to select an online notarization solution provider – like Notarize.
Who Can Notarize on Our Platform?
Recently, Notarize announced that it’s opening the Notarize platform to Virginia notaries in two ways: as a contracted notary working for Notarize, or as the signing agent for your own real estate closings.
Independent Notaries (apply to contract with Notarize here)
- What can you do? Join Notarize as a contracted notary. You’ll notarize documents for our existing business and retail customers and get paid for each successful transaction. We do not yet have a way for notaries and NSAs to serve their existing business needs through our platform.
- Who is eligible? As of 5/15/2020, this is an opportunity for commissioned electronic notaries in Florida, Nevada, Texas, and Virginia.
Real Estate Notaries (request to use our Platform here)
- What can you do? Complete and execute notarizations for your fully online closings. You must be a user for an onboarded title agency or law firm, and the title agency or law firm must have a monthly subscription with Notarize.
- Who is eligible? As of 5/15/2020, this is an opportunity for title agents and real estate attorneys in 13 states – with more on the way. This service is not yet available to signing agencies or mobile notaries on behalf of a closing agent.
All notaries that use the Notarize platform must meet similar minimum standards. Therefore, whether you are an independent contractor notary or a notary employed by a closing company, you will follow the same application process to access our platform.
What We Need to Process Your Application
There are several things we need in order to approve your application and begin your onboarding process with Notarize.
Your Traditional Notarial Commission
First, we’ll need you to upload a copy of your traditional notarial commission. This is the commission that allows you to perform in-person notarizations.
This commission should include details about your commissioning state, commissioning number, and the commission effective and expiration dates.
Proof of Your Electronic Notarial Commission
You should apply for your eCommission through the Secretary of the Commonwealth and communicate that you intend to use your eCommission on the Notarize platform. After you have received your eCommission certificate, you will need to provide a copy to Notarize.
Proof of Acknowledgement from the Department of State
Before you begin completing transactions on the Notarize platform, you must confirm that you alerted the Secretary of the Commonwealth within 90 days of receiving your eCommission that you intend to use your eCommission with Notarize.
Proof of this can be provided in many ways, including a screenshot or email confirmation.
Proof of Your Digital Certificate
You’ll need to obtain a digital certificate from our partners at IdenTrust. Verification of your application for a digital certificate takes 3 to 5 days to complete. The cost is roughly $99.
Please note: We cannot accept other forms of digital certificates.
Directions for how to acquire your digital certificate are here. We’ll then need you to upload a confirmation email or screenshot to prove that you have acquired a digital certificate. Directions for that are available here.
At the application stage, we are only looking for proof that you have obtained a digital certificate from IdenTrust. You will eventually upload it to your profile while onboarding with Notarize. Directions for downloading your digital certificate to upload to Notarize can be found here.
Proof of E&O Insurance
We’ll need a copy of your E&O policy. This should include information about your E&O Insurer, policy number, and policy expiration date.
Your E&O policy must be $25,000 or more if you are joining the platform as a contracted notary. For real estate transactions, your policy must be $100,000 or greater.
Proof of Bond
We’ll need a copy of your bond. This should include information about your bond provider and the amount of your bond.
Independent Contractors Must be NNA Certified
All contracted notaries on the Notarize platform will need to complete the Basic Notary Signing Agent Certification from the National Notary Association. This certification ensures that you understand the essentials of being a notary public and have undergone a background check. The cost is roughly $179.
This does not apply for notaries joining as part of a title agency or real estate firm.
Once you have gathered all of these application materials, please apply to join our platform.