How to Become an Online Notary in Minnesota

Notaries public in Minnesota can now apply to serve their communities as commissioned online notaries. This commission will allow you to complete electronic notarizations completely online through a secure, two-way video call.

How to Obtain Your Online Notarial Commission

Current Minnesota notaries can apply to become an online notary public through the Secretary of State’s Office. You can find the application and its requirements here.

As of April 15, 2020, applicants must complete the Remote Online Notarization Authorization form and physically mail it to the Secretary of State’s Office. Upon acceptance, you will receive an email notification that you are authorized to perform online notarizations.

You will then need to select an online notarization solution provider – like Notarize.

Who Can Notarize on Our Platform?

Recently, Notarize announced that it’s opening the Notarize platform to Minnesota closing agents who work for title agencies and real estate firms.

  • What can you do? Complete and execute notarizations for your fully online closings. You must be a user for an onboarded title agency or law firm, and the title agency or law firm must have a monthly subscription with Notarize.
  • Who is eligible? This is an opportunity for title agents and real estate attorneys in Minnesota as of 4/15/2020. The signing agents must be W-2 employees, not contractors for a title agency, as this service is not yet available to signing agencies or mobile notaries on behalf of a closing agent.

All notaries that use the Notarize platform must meet similar minimum standards which are explained below.

What We Need to Process Your Application

There are several things we need in order to approve your application and begin your onboarding process with Notarize.

If your title agency wants to use Notarize to execute your own closings, you can request a conversation with our Sales team here.

Your Traditional Notarial Commission

First, we’ll need you to upload a copy of your traditional notarial commission. This is the commission that allows you to perform in-person notarizations.

This commission should include details about your commissioning state, commissioning number, and the commission effective and expiration dates.

Proof of Your Electronic Notarial Commission

You should apply for your eCommission through the Secretary of State’s Office and communicate that you intend to use your eCommission on the Notarize platform. After you have received your eCommission certificate, you will need to provide a copy to Notarize.

You can apply for your Minnesota eComission here. If you have any questions, please reach out to notary.sos@state.mn.us.

Proof of Acknowledgement from Your Secretary of State

Before you begin completing transactions on the Notarize platform, you must confirm that you alerted the Secretary of State of your intent to use your eCommission with Notarize.

Proof of this can be provided in many ways, including a screenshot or email confirmation.

Proof of Your Digital Certificate

You’ll need to obtain a digital certificate from our partners at IdenTrust. Verification of your application for a digital certificate takes 3 to 5 days to complete. The cost is roughly $99.

Please note: We cannot accept other forms of digital certificates.

Directions for how to acquire your digital certificate are here. We’ll then need you to upload a confirmation email or screenshot to prove that you have acquired a digital certificate. Directions for that are available here.

At the application stage, we are only looking for proof that you have obtained a digital certificate from IdenTrust. You will eventually upload it to your profile while onboarding with Notarize.

Directions for downloading your digital certificate to upload to Notarize can be found here.

Proof of E&O Insurance

We’ll need a copy of your E&O policy. This should include information about your E&O Insurer, policy number, and policy expiration date.

Your E&O policy must be $25,000 or more if you are joining the platform as a contracted notary. For real estate transactions, your policy must be $100,000 or greater.

Once you have gathered all of these application materials, please apply to join our platform.

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