New York notaries must complete the following steps to ensure they have the necessary training, tools, and credentials before performing notarizations on the Notarize platform.
Your traditional commission allows you to perform in-person notarizations. To obtain your traditional commission, follow the instructions at the top of your commission application. After obtaining your commission, you must provide information about and upload a copy of it to your profile.
A digital certificate is an electronic credential that is used to digitally tamper seal notarized documents. You must purchase a digital certificate from IdenTrust and upload it to your profile.
Obtaining a digital certificate from IdenTrust takes between 3 and 5 days. You may choose any of the three IGC Agencies Basic Assurance Unaffiliated certificate options:
We will not accept digital certificates issued by other vendors.
Important: Make sure the name on your digital certificate is identical to the name on your commission documentation. Differences between the name on your digital certificate and the one in your documentation will delay approval of your notary profile.
Please note: IdenTrust requires you to provide certain personal information to validate your identity prior to issuing to you a digital certificate. Directions for acquiring your digital certificate are available here and directions for downloading your digital certificate and uploading to the Notarize platform are available here.
Errors and omissions insurance protects you from liability for false claims or unintentional notarial mistakes or omissions. You must provide information about and upload a copy of an errors and omissions insurance policy for at least $25,000 to the platform.
Your electronic signature and seal are used to sign and seal notarized documents. Do not purchase them from other vendors as they will both be freely provided to you by the Notarize platform.
The information that you provide during onboarding will be used to automatically generate a seal that complies with the particular legal requirements of your state.
You will also create your signature during onboarding and are responsible to make sure that it matches your name as commissioned and your signature on file with the Secretary of State.
All New York notaries with a valid traditional commission are authorized to perform online notarizations. There will not be a separate approval process for online notarization in place until January 31, 2023.
After you complete the steps outlined above, you will be sent a link to a course and assessment of your understanding of the Notarize platform. You must complete the course and score 80% or higher on the assessment.
If you have any questions, reach out to the Secretary of State's office at this email: firstname.lastname@example.org.
Please note: If you were already authorized to perform online notarizations prior to your application with Notarize, you must inform the Secretary of State that you are now using Notarize.