Compliance Requirements for Independent Notaries in Texas

Last Modified Date: December 17, 2020

To start working for Notarize as an independent contractor, you'll need to set up your notary account. 

Create your account at notary.notarize.com/signup and you'll be prompted to complete their notary profile as shown below. If you already have an account, login at notary.notarize.com.

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Proper completion of notary profiles is key to running a safe and legally compliant platform and ensuring the integrity of notarial acts. To ensure the accuracy and compliance of the information uploaded into your notary profile, you should be prepared to satisfy the following requirements.

 


Here are the compliance requirements for businesses with notaries using Notarize in Texas:

 

Be a W-2 Employee

All notaries must be employees of the business. 

Obtain a Traditional Notarial Commission

Your traditional commission allows you to perform in-person notarizations. You must provide information about and upload a copy of it to your profile.

Purchase a Digital Certificate from IdenTrust

A digital certificate is an electronic credential that is used to digitally tamper seal notarized documents. You must purchase a digital certificate from IdenTrust and upload it to your profile.

Obtaining a digital certificate from IdenTrust takes between 3 and 5 days and costs $99. We will not accept digital certificates issued by other vendors. 

Please note: IdenTrust requires you to provide certain personal information to validate your identity prior to issuing to you a digital certificate. Directions for acquiring your digital certificate are available here and directions for downloading your digital certificate and uploading to the Notarize platform are available here.

Obtain $25,000 E&O Insurance Policy

Errors and omissions insurance protects you from liability for false claims or unintentional notarial mistakes or omissions. You must provide information about and upload a copy of an errors and omissions insurance policy for at least $25,000 to the platform. Your business may rely on an umbrella policy ONLY if it covers each individual notary for at least $25,000.

Obtain a $10,000 Bond

Your bond protects the public from harm caused by your negligence or intentional misconduct. You must provide information about and upload a copy of it to your profile.

NSA Certification and NNA Background Check

All contracted notaries on the Notarize platform will need to complete the Basic Notary Signing Agent Certification from the National Notary Association. This certification ensures that you understand the essentials of being a notary public and have undergone a background check. The cost is roughly $179.

Generate an Electronic Signature and Notarial Seal in the Notarize Platform

Your electronic signature and seal are used to sign and seal notarized documents. Do not purchase your seal from other vendors. Both your electronic signature and notarial seal will be freely provided to you by the Notarize platform.

Obtain Authorization to Perform Online Notarizations

To obtain authorization to perform online notarizations, you must log in here and submit your application to the Secretary of State. After submission of this application, you must provide confirmation of its approval by uploading a copy of your new online notary commission to your profile.

If you have any questions, reach out to the Texas Secretary of State's office at this email: notary@sos.texas.gov.

Please note: If you were already authorized to perform online notarizations prior to your application with Notarize, you must inform the Secretary of State that you are now using Notarize and upload proof of that notification to your profile.

 


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