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Can I Get a Witness? Yes You Can! Now Supporting Witness-Required Documents

Two weeks ago, we announced an exciting partnership with Westcor to support fully online closings in 17 states and to millions of Americans across the country. Today, we’re excited to launch a new addition to Notarize for Mortgage - the support for witness-required documents, further enabling lenders and title agents to legally notarize documents online.

A little bit of background on witnesses and notarizations

Fun fact: many notarized documents require more than a notary. They also require one or more additional witnesses as part of the transaction. A witness is needed for a variety of reasons, including a power of attorney, settlement agreements, or in some real estate transactions. In the state of Florida, however, some transactions require as many as two additional witnesses.

With this in mind and the general need for witnesses across our customer base, we set out to make it dead simple to add a witness to any online notarization.

Built with security and compliance in mind

One of the benefits of an online notarization is the ability to verify a transaction after the fact. For every notarization on our platform, you can easily validate the proper person signed any document and you can quickly determine that the document remains unaltered. This isn’t a nice to have, it’s an absolute requirement under law and for the mortgage industry at large. Those same benefits now cover witnesses on the Notarize platform as well.

Any document executed with a witness will also have its own unique digital audit trail, specific to each witness. You can see every change every person made to the document and you can easily verify the specific witness observed and participated in the transaction.

Notarize is the only company in the country closing loans online. We’re now also the first to bring official support for witnesses to market. We believe that compliant support for witnesses is a crucial step toward properly executing many types of documents online. The audit trail and compliance related capabilities are essential. As they say, if your witness isn’t in the audit trail, then the notarization is as good as a fairy tale.

How does the witness feature work?

1. As a business sending a document for someone else to sign, you can indicate if it requires one or more witnesses. Then, you can quickly assign where each witness must sign the document.

2. Once the notarization has begun, the signer simply passes their device to the witness. They enter their name and email address before signing the document online.

3. Forgot to add a witness requirement? No worries, our Notaries can add them during a live notarization. Once a witness has been added, you’ll see it in the signer view.

4. Once the document is signed and the notarization is completed, it will be returned to you along with the video and the audit trail for every participant.

6. You’re all set! See how easy that was?

Ready to notarize your document with a witness?

The ability to add a witness to any transaction is live for all users on the web. It’ll be available in our iOS and Android apps in a few short weeks.

Have questions or feedback about the new witness feature or have suggestions on features you’d like to see? Contact us at support@notarize.com!

Notarize for Business

You have notarization questions, we have notarization answers. While we at Notarize pride ourselves on providing helpful resources (like this blog!) to demystify notarization, we’re not lawyers and don’t give legal advice. Pro tip: always check with your own attorneys, advisors, or document recipients if you have further questions about notarization or digitally notarized docs.

Welcoming Title Agents to the New Age of Online Closings

When we launched Notarize for Mortgage in August, we said it was only the beginning of our efforts to transform the home buying and mortgage closing experience. Today, we’re announcing the next iteration of the Notarize Mortgage Platform with a suite of new services that enable title agents to connect and collaborate with lenders, buyers and sellers around online closings.

Read more

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