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3 Things You Need to Know About Remote Online Notarization (Slideshare)

Nearly half the country has adopted remote online notarization (RON), embracing technology that makes the notarial act safer, simpler, and more convenient.

With RON, trillion-dollar industries from auto insurance to wealth management are digitizing their businesses for the first time. In response to the nationwide support and to provide a resource for those looking to learn more about RON, we have built a Slideshare presentation that explains this emerging technology.

Here are three key things you’ll learn.

1. Remote Online Notarization is Reducing Fraud

Validating someone’s identity is a pillar of the notarial act, and fundamental in a transaction where you need to trust the person on the other end. Remote online notarization takes significant strides towards reducing the types of fraud that occur.

There are multiple layers of identity proofing built into a RON platform, including credential analysis, knowledge-based authentication questions, and the traditional role of the notary engaging with the signer.

Part of the issue that notaries face today is government-issued IDs capture a person at a specific moment in time. Maybe their license photo was taken before they grew out their facial hair, or they got their passport before they lost all that weight.

When it comes to protecting our identity in an age of technology, an extra layer needs to be added to the process to ensure the person on the other end of a transaction is, in fact, who they say they are.

2. Video Offers Safety for Signers and Notaries

Notaries are often the last person between you and some of the most significant moments of your life – like buying your home. These public servants are responsible for ensuring signers sign documents under their own free will, but little attention is paid to the notary being coerced or pressured into applying their seal.

Remote online notarization relies on two-way, audio and video communications that allow remote notaries to conduct business from a safe, secure location, and empowers notaries to fulfill their role as an impartial witness. Transactions are recorded for quality assurance and legal purposes, ensuring procedural consistency and protecting both signers and notaries from allegations of fraud.

More importantly, if the notary deems there is something suspicious about the transaction, notaries have the ability to end the call with no dangerous repercussions.

Technology has matured enough that we can protect the safety of both signers and notaries while maintaining the integrity of the notarial act. Why wouldn’t we use it?

3. Remote Online Notarization is Revolutionizing Trillion-Dollar Industries

For the thousands of years between Ancient Egypt and Y2K, documents could only be notarized through in-person interactions using paper, ink, and a stamp or seal. Electronic signatures then became popular in the early 2000s, allowing a signer to use an electronic sound, symbol, or process to replace their written signatures on digital records.

However, while signatures no longer had to be physical, notarizations still had to occur in the physical presence of a notary.

Everything changed in 2011 when Virginia passed House Bill 2318/Senate Bill 827, the first bill in the country allowing electronic notaries to notarize documents online via audio-video technology. The law was grounded in long-time audio-video appearance experience from court proceedings along with well-developed, heightened online identity validation techniques widely used across the federal sector.

Since then, 21 additional state legislatures have brought remote online notarization technologies to over 2.2 million notaries. Notaries can now help Americans across the globe from the comfort of their home and on their own schedule, allowing folks to reclaim hours lost in the car or maintaining a storefront.

And it’s a growing boon for businesses across the country and throughout various industries. In the real estate industry alone, RON technologies and digital transaction management have the potential to save billions of dollars each year.

Other industries that adopt RON will see similar effects, including a better customer experience.

Want to learn more? Click through the Slideshare below for everything you need to know about remote online notarization and download our free eBook: The Complete Guide to Remote Online Notarization.

You have notarization questions, we have notarization answers. While we at Notarize pride ourselves on providing helpful resources (like this blog!) to demystify notarization, we’re not lawyers and don’t give legal advice. Pro tip: always check with your own attorneys, advisors, or document recipients if you have further questions about notarization or digitally notarized docs.

5 Myths About Remote Online Notarization

Remote online notarization is helping people plan for their future, buy homes from their couch, and replace lost or stolen passports in a fraction of the time. Connecting with a notary via your phone or computer has not only made the notarization process easier, but more accessible. Its adoption is one of the fastest enactments of public policy in our country’s history, shaping how technology can better support life’s biggest moments.

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