Kansas notaries must complete the following steps to ensure they have the necessary training, tools, and credentials before performing notarizations on the Proof platform.
All Notaries
Obtain a Traditional Notarial Commission
Your traditional commission allows you to perform in-person notarizations. To obtain your traditional commission, follow these instructions from the Secretary of State. After obtaining your commission, you must provide information about and upload a copy of it to your profile.
Obtain E&O Insurance Policy
While E&O insurance is highly recommended, it is only required for notaries working in an on-demand capacity. Notaries serving their own customers or in-house notaries may optionally upload their E&O insurance.
Generate a Digital Certificate in the Proof Platform
A digital certificate is an electronic credential that is used to digitally tamper seal notarized documents. Do not purchase it from another vendor as it will be provisioned after you verify your identity through an IAL2-Compliant Identity Verification on the Proof platform.
Proof Certificate pricing varies, but special promotional discounts are available into 2025.
Important: Make sure the name in your notary profile is identical to the name on your commission documentation. Differences between your profile name and the one in your documentation could delay issuance of your digital certificate.
Please note: Be prepared to provide a government-issued primary ID, a supplemental (secondary) ID, and a selfie to complete the IAL2-Compliant Identity Verification to obtain your digital certificate.
Generate an Electronic Signature and Notarial Seal in the Proof Platform
Your electronic signature and seal are used to sign and seal notarized documents. Do not purchase them from other vendors as they will both be freely provided to you by the Proof platform.
The information that you provide during onboarding will be used to automatically generate a seal that complies with the particular legal requirements of your state.
You will also create your signature during onboarding and are responsible to make sure that it matches your name as commissioned and your signature on file with the Secretary of State.
Obtain Authorization to Perform Online Notarizations
To obtain authorization to perform online notarizations, mail your registration to:
Kansas Secretary of State
Memorial Hall, 1st Floor
120 S.W. 10th Avenue
Topeka, KS 66612-1594
Important: If you are currently commissioned as a Kansas notary, use the registration in Form NC. If also applying for a traditional commission when registering to provide RON, use Form NO.
Your registration must include:
- A copy of the certificate that you receive when completing the state required training and test (available here),
- A copy of the electronic notarial seal that you will use to perform notarizations on Proof's platform,
- ~For a copy of your seal, right-click and select "Save Image As..." on your computer after it is created during onboarding.
- A $20 fee for RON registration (in addition to any other fees that may be required by other selections in your application).
If you have any questions, reach out to the Secretary of State's office at this email: notary@ks.gov.
Please note: If you were already authorized to perform online notarizations prior to your application with Proof, you must submit Form NC to inform the Secretary of State that you are now using Proof.
Complete Proof Platform Certification
After you complete the steps outlined above, you will be sent a link to a course and assessment of your understanding of the Proof platform. You must complete the course and score 80% or higher on the assessment.